MBE & WBE Non-competitive Contracting Opportunities?!

This entry is part 5 of 15 in the series City Procurement

We’re completely invested in finding contracting opportunities for your business, and an indispensable mechanism to achieve them is through the City’s MBE & WBE Noncompetitive Small Purchase Method.

As you might recall, we published a blog post at the end of January about the beginning of NYC’s MBE & WBE Program, in it we touched on the various initiatives the City uses to achieve its goals of fulfilling LL1 requirements. One of those initiatives is the MBE & WBE Noncompetitive Small Purchase Method.

What is the purpose of this initiative?

On November 21, 2019, the City’s Procurement Policy Board (PPB) of MOCS voted to amend the original regulation. Effective January 2, 2020, PPB increased the maximum threshold of direct non-competitive purchases to City-certified MBEs & WBEs up to $500K, authorizing construction contracts for the first time as well.

We heard on a call a few weeks ago that the City is considering moving that benchmark up to $1M. So far we haven’t been able to confirm it, but neither has it been denied.

How is this process implemented for certified MBEs & WBEs?

MOCS ensures vendor compliance in awarded contracts by conducting pre-contract reviews and safety requirements (all companies undergo most of this Pre-Qualification process prior to doing business with the City).

We encourage you to take a look at this summary of procedures and procurement oversights for MBEs & WBEs vendor purchases. Make sure your PassPort’s account is up to date and check on active and current opportunities, which are updated regularly.

Below is a summary of the oversight procedures for vendor purchases:

  • MOCS’s Procurement Oversight will review all MBE & WBE purchases for compliance with established procedures found at this link.
  • The agency ensures a robust distribution of contracts across all MBE & WBE categories.
  • MOCS’ Procurement Data Warehouse (PDW) provides real-time analytics on agency awards. This new procurement technology ecosystem allows the City to increase transparency and facilitate compliance and quickly assess Agency purchases.

It’s good to note there is a Public Hearing on awards as well, so if you have an issue with a contract award, look up the hearing date/time and show up. Make your voice heard. The agency published a notice of public hearing in City Record Online for contracts over $100,000.

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How do you keep updated on these non-competitive contracting opportunities?

City agencies will release a Request for Information (RFI) through PassPort to award contracts to City-certified MBEs & WBEs. The selected vendors are contacted by the agencies directly.

What happens next?  

  1. Upon notification, the MBE or WBE indicates within PASSPort if they will respond to the RFI.
  2. The MBE or WBE provides the price/rate/quote and other requested information through PASSPort.
  3. When awarded, the contract is created and electronically signed in PASSPort

 

If you need guidance on creating or submitting responses, we recommend that you refer to this Learning to Use PASSPort page.

NAIC CODES: The North American Industry Classification System, or NAICS, is a classification of business establishments by type of economic activity. These codes are how the city sends out bids. It’s extremely important that you enroll in the correct commodity categories to maximize the chances of receiving appropriate notifications and opportunities.

Here’s a short video and a user manual (section 4) explaining the process step-by-step.

Become a City-certified MBE or WBE!

 

If you want to walk through the whole process in detail, we have a blog post about it for you to review the requirements, application steps, and intake process.

Check it out here!

Learn how to get started doing business with the City!

 

The NYC Department of Small Business Services (SBS) has a series of Webinars that can help you get started. We specifically like the PTAC series.

Find them all here!

Take strategic advantage of more information and resources, schedule a meeting with us to discuss membership, and acquire one-on-one guidance through the process.

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